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Virginia Jack Russell
Terrier Club Constitution
Article 1
Names, Objectives and Purposes
Section 1.
The name of
the Association shall be Virginia Jack Russell Terrier
Club, hereafter referred to as VJRTC, or Association.
Section 2.
The
objectives and purposes of the Association shall be:
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To be affiliated
with the Jack Russell Terrier Club of America as an
Affiliate Club.
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The club may not,
under any circumstances, de-affiliate with the JRTCA
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To promote and
maintain the Jack Russell Terrier as a working breed
of Terrier, in keeping with the breed standard of
the Jack Russell Terrier Club of America
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To oppose
affiliation with, or influence by, any organization
whose beliefs, breeding practices or actions might
result in practices considered detrimental to the
breed.
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To maintain a
current database of the names and addresses of all
members of the VJRTC.
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To support and
encourage both the working ability and active earth
work of the Jack Russell Terrier.
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To gather and
distribute information which can be used to educate
members, and improve the conditions or methods
employed in the breeding, raising, and working of
the Jack Russell Terrier.
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To support and
encourage Jack Russell Terrier fun days, training
days, and JRTCA Sanctioned trials, as well as
seminars of any member.
Section 3.
The
Association shall not be conducted or operated for a
profit, except as required for the efficient and
effective running and organization of the club, and no
part of any profits from dues, etc. shall inure to the
benefit of any member.
Section 4.
The Board of
Directors of the Association shall adopt and may from
time to time revise such by-laws (with the exceptions of
Articles I and II) as may be required to carry out these
objectives.
Section 5.
No part of
the original by-laws from Article I and II may be
changed or deleted unless this club is dissolved.
Article II
Membership
Section 1.
Persons
applying for membership in the VJRTC (or renewing a
current membership) and members of their immediate
family shall not be a member of a conflicting Jack
Russell Terrier organization or club as defined by the
Jack Russell Terrier Club of America. Applicants shall
not register their Jack Russell Terriers with any
conflicting organization or any kennel club. Membership
may be terminated, suspended or refused by the VJRTC for
violation of this rule.
Members of the VJRTC will be removed from VJRTC
membership when they have been found in violation of the
BCOE and removed from JRTCA membership.
Section 2.
Dues must be
paid and the members be in good standing for club
privileges.
Article III
Officers and Board of Directors
Section 1.
The Officers
of the club shall consist of a President, Vice
President, Secretary and Treasurer. There shall be a
total of not more than nine (9) additional board
members, to have a total of up to thirteen (13) board
members and officers combined. No husband and wife (or
significant other) residing at the same household
address may serve on the board at the same time. All
officers and board members must be members in good
standing of the JRTCA and the VJRTC.
Section 2.
Officers and
members of the board of directors will be nominated by
the membership. Officers and board of directors will be
elected by the membership.
Section 3.
Terms of all
officers shall be one year. Board of directors’ terms
shall be staggered into 1 year, 2 year, and 3 years. All
new officers and board of directors will begin their new
term immediately after election, but not more than 30
days after election.
Elections will be held annually at the club’s Annual
General Membership meeting. Notification of elections
shall be published in the VJRTC newsletter and
nominations for the officers and board members solicited
from the membership. Deadline for the nominations shall
be January 31st.
Voting will be conducted at the Annual General
Membership meeting, which will be held on the third
Saturday in March of each year. All completed ballots
should be sent to the person designated by the
nomination committee on or before the designated date. A
majority vote of responding members will decide election
results.
For
the purpose of conducting the club business, a quorum of
seated officers and board members is needed. A quorum
shall consist of three-fourths (3/4) of the officers and
board of directors.
Section 4.
The President
shall be the chief executive officer of the Association
and shall preside at all meetings. He or she shall sign
all contracts and obligations and perform such other
duties as may be assigned to him or her dictated by the
needs of the club.
Section 5.
The Vice
President, in the absence of the President, shall
perform the duties of the President, as well as serve on
or as the Ways of Means Committee.
Section 6. The
Secretary shall give notice of all meetings of the
members and officers. He or she shall be responsible for
recording minutes at meetings and keeping records of the
same. He or she shall also be responsible for
maintaining the current database of members in
conjunction with the Treasurer.
Section 7.
The Treasurer shall
collect all monies due to the Association; shall have
the care and custody of and be responsible for the funds
of the Association, including paying bills, accounts and
debts with funds of the Association; and make necessary
and proper disbursements. All monies collected by the
Association shall be deposited in the name of the
Association in a bank such as the officers designate. He
or she shall keep proper books of account showing the
collection and disposition of all funds that may pass
through his or her hands. He or she shall make a full
report in writing covering the financial condition of
the Association at each annual meeting, and quarterly
throughout the year to be submitted to all members of
the Board. Any member in good standing may request a
treasurer’s report at the end of any quarter by
submitting the request in writing and including a
prepaid, self addressed envelope. All funds shall be
expended by check signed by the Treasurer; however, if
the amount is $500.00 or greater, approval by the
President is required. Also, all purchases over $800.00
for equipment for the club shall be voted on by the
board, and made public via the club newsletter before
such item is purchased; allowing time for a petition by
the general membership, if so desired. In the absence of
the Treasurer, the President may sign checks. The
President shall not issue a check in the amount of
$500.00 or greater without the approval of the Vice
President or an additional member of the board.
Section 8.
The Board
of Directors shall support the club’s officers and
members; understand, protect and promote VJRTC’s mission
to assure that the agency maintains a positive public
image; attend and participate in all VJRTC meetings;
participate and assist in club events, as well as those
events the club commits to in order to promote the Jack
Russell Terrier.
Section 9.
Any officer may resign
at any time. Such resignation should be made in writing
to the President or Secretary and will take effect at
the time specified therein and if no time is specified,
at the time of receipt by the President or Secretary.
The acceptance of a resignation shall not be necessary
to make it effective. A replacement will be appointed by
majority vote of the members of the board.
Section 10.
Any officer may be
removed for cause by a majority vote of the quorum of
officers. The officer in question must be advised of
possible removal thirty days prior and given opportunity
to respond.
If
either an officer or board member misses three (3)
meetings, she/he will be dismissed from the Board.
Officers and board members in attendance at a board
meeting are expected to remain for the entire meeting.
Officers or board members are expected to attend the
board meetings in person, unless inclement weather,
accident, health reasons, or an emergency prevent such
attendance. Excused absences will be granted only by
the President or Vice President. Such excused absences
will be recorded in the minutes of the meeting and will
not apply towards the “three missed meetings” rule.
Section 11.
The officers and board
of directors of the VJRTC shall perform their duties
without compensation.
Section 12.
All newly elected
officers and board members shall take office upon
election. Each retiring officer shall turn over to his
or her successor in office, as soon as is practical, but
not later than one month after his or her retirement,
all properties and records relating to that office.
Article IV
Amendments
Section 1.
By the members:
These
By-Laws may be added to, altered or amended by written
petition, submitted to the Secretary, and signed by not
less that 35 percent (35%) of members in good standing.
Changes in said petition shall be considered by the
officers and submitted to the VJRTC newsletter.
Petitions detrimental to the breed standard, or in
support of conflicting organizations as defined by the
Jack Russell Terrier Club of America, shall not be
considered.
Section 2. By
the Board:
These
By-Laws, with the exception of Articles I and II, may be
added to, altered or amended by two thirds (2/3) vote of
the Board.
Article V
Property Rights
Section 1.
Property rights to any
original concepts of the VJRTC logo are to remain the
property of the VJRTC as agreed to by the contract
between the VJTRC and artist.
Article VI
Dissolution
Section 1. The
VJRTC may be dissolved at any time by the written
consent of not less than two-thirds (2/3) of the
members. In the event of the dissolution of the VJRTC,
none of the property, proceeds or assets of the VJRTC
shall be distributed to any member of the club unless
said property or assets was donated as a gift to the
club, or purchased by a member for the VJRTC. After
payment of the debts of the VJRTC, its property and
assets shall be given to a charitable or non-profit
organization for the benefit of Jack Russell Terriers,
as selected by the officers.
Article VII
Jack Russell Terrier Fun Days, Training Days, Club
Sponsored Fun Days, and JRTCA Sanctioned Trials
Section 1.
The Board of the VJRTC
may endorse, or sponsor, JRT fun days by approval of
three-fourths (¾) majority of the Board. Any person(s)
or organization whose beliefs or actions may result in
practice considered to be detrimental to the breed
according to the JRTCA will not be allowed to hold VJRTC
sponsored fun days.
Section 2. The
requesting organization or person(s) requesting
endorsement or sponsorship from the VJRTC will be
responsible for the expenses and staffing at the event.
There will also be a fee of not more than $25.00 for
sponsorship from the VJRTC. The organization or person(s)
will also collect all profits from the event.
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Any expenses for
training days held will be paid for out of the club
funds, and any profits or proceeds will go directly
back to the account of the club. These days are
meant to be for training purposes only, no ribbons
or awards will be given. The VJRTC will be
responsible for staffing the event.
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Expenses for Fun
Days held by the VJRTC will be paid out of club
funds, and any and all profits or proceeds will go
directly back to the account of the club. There will
be ribbons awarded in each category. The VJRTC will
be responsible for staffing the event.
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Expenses for JRTCA
sanctioned trials sponsored by the VJRTC will be
paid out of club funds and all profits and proceeds
will go directly back to the account of the club.
The VJRTC will be responsible for staffing the
event.
Article VIII
Emergency Meetings
Section 1.
Emergency meetings of
the board may be called by the general membership of the
VJRTC. This should be done in writing to the President
and the Secretary, with a petition of at least ten (10)
members. Notification of an emergency meeting will be
made within 48 hours after receipt of the written
request. All board meetings are open to the membership.
***
Revisions to the Virginia Jack Russell Terrier Club
constitution were approved by a quorum vote of the Board
of Directors on 4/19/2008.
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